Fuel controls

Rules that limit when, where, how much or what type of purchase a fuel card can authorize.

Why It Matters

Fuel controls affects who can buy fuel, where the card works and how exceptions show up in account review.

How It Shows Up

• Fuel controls may appear in account settings, card prompts, decline reports or driver setup screens.
• The setting can apply by driver, vehicle, product, merchant, time period or dollar amount.
• It creates value only when someone reviews exceptions and keeps the rules current.

Example

A fleet may allow diesel purchases only, cap each transaction at 150 gallons and require a driver ID plus odometer entry. Those controls reduce clean-up work when reports are reviewed later.

Common Mix-Up

Controls are only useful when they are configured and reviewed. A card may support controls, but the account still needs rules that match the operation.

What to Check

• Confirm whether fuel controls can be set by driver, vehicle, product, location or time period.
• Check how overrides work during breakdowns, reroutes or after-hours dispatch.
• Review exception reports so controls do not become unused settings.

Questions to Ask

• Can controls be set by driver, unit, product, location and time of day?
• How are exceptions approved when a driver is rerouted or has a breakdown?
• Which reports show declined transactions or attempted exceptions?