Spending limit

A dollar, gallon or transaction limit that controls how much a card can authorize.

Why It Matters

Spending limit affects who can buy fuel, where the card works and how exceptions show up in account review.

How It Shows Up

• Spending limit may appear in account settings, card prompts, decline reports or driver setup screens.
• The setting can apply by driver, vehicle, product, merchant, time period or dollar amount.
• It creates value only when someone reviews exceptions and keeps the rules current.

Example

A dispatcher using spending limit may allow a driver to buy diesel during a route but block non-fuel purchases or unusual locations. The exact rule depends on the provider's control panel.

Common Mix-Up

A supported control is not automatically active. Ask how it is configured and what happens when a driver needs an override.

What to Check

• Confirm whether spending limit can be set by driver, vehicle, product, location or time period.
• Check how overrides work during breakdowns, reroutes or after-hours dispatch.
• Review exception reports so controls do not become unused settings.

Questions to Ask

• Can spending limit be configured by card, driver or unit?
• What does the driver see when a purchase is declined?
• Which report shows attempted exceptions?